Clerk of Courts: Document Scanning, Workflow Automation & Document Management

Streamlining Clerk of Courts Operations through Document Scanning, Workflow Automation, and Document Management!

Clerk of Courts (large and small) have the burden of managing large volumes of documents with minimal resources to do so. Image One has eased this burden for Clerks of Court and government agencies throughout Florida and beyond by getting rid of the paper as economically as possible, streamlining records requests and back-office processing, and making document accessible instantly.

The Clerk of Courts offices play a pivotal role in the judicial system by managing, storing, and providing access to a multitude of legal documents and records. In an era of increasing digitalization, it is imperative for these offices to modernize their operations through Document Scanning, efficient Workflow Management & Automation, and robust Document Management Systems.

Document Scanning

Document scanning involves the conversion of paper documents into digital formats. Clerk of Courts offices can benefit from this technology in several ways:

• Preservation of Records: By scanning and digitizing historical records, Clerk of Courts can ensure their long-term preservation and prevent deterioration.
• Enhanced Accessibility: Digital records are easier to search and retrieve, enabling quick access to critical information.
• Space and Cost Savings: Reduced physical storage needs and minimized printing costs.
• Security: Digital records can be secured through encryption, access controls, and backups to prevent unauthorized access and data loss.

Get Rid of the Paper

For over 25 years, Image One has helped Clerks of Court gain control of their data by scanning and creating instant access to all manner of official documents, including:

• Official Records
• Court documents
• Housing and human services case files
• Contracts
• Building, infrastructure and public works drawings
• Meeting agendas and minutes
• Invoices
• Personnel files

Image One Document and Conversion Services

Image One’s Document Scanning and Conversion Service provide scanning services that can digitize, OCR and index documents of various sizes and medias including paper documents, microfilm, microfiche, aperture cards and large format documents, including drawings and aerial maps, to the desired electronic format. Once your paper documents have been digitized to the format of your choice, in bitonal or color, they are delivered to you via DVDs, USB Flash Drives, an FTP site, or imported directly into a document imaging and/or content management system. In addition to the digitalization of your paper files, Image One can save you time by offering a document and file destruction service. We also offer On-Site Scanning and Mailroom Services. Using a proven methodology and practice of a staff of experienced experts, high speed scanning devices and cutting edge technology, our conversion services are rapid, efficient and accurate.

Eliminating physical records will not only make document retrieval faster and more efficient, but government agencies will also save on paper, copiers, printers, and records storage.